Coordination

Wedding Coordination is the perfect service for couples who desire to handle the entire planning process themselves but want to hand over the reins prior to the big day. Our job is to step in and coordinate any of the final details and manage all of the logistics for your event, leaving you to enjoy the last moments before you walk down the aisle.

WEDDING COORDINATION TIMELINE: 6 MONTHS PRIOR TO WEDDING DATE

 Wedding Coordination includes:

• Two virtual or in person meeting

• Full access to Aisle Planner: a premium planning tool that will keep us organized in sync

• Review of all vendor contracts

• Review of all transportation logistics for guests and bridal party

• Finalize details with all vendors (including venue)

• Creation of floor plans for wedding day

• Setup decor/ tablescapes/ seating charts 

  • Decor

  • Table scapes

  • Seating chart

• Creation and distribution of event day timeline to all vendors and VIP’s

• Run Rehearsal prior to wedding day

• Execute event day according to timeline and ensure all vendors are accounted for

• Coordination with venue staff

• (2) Event Assistants

• 12 hours onsite wedding day

• Oversee breakdown of the event and ensure all personal items are returned to client

• travel within 50 mile radius of Santa Cruz County 

PARTIAL PLANNING

This service is for the client who has the main pieces of their planning process in place but is overwhelmed with managing everything in the months leading up to their wedding day. You want open-door access to a seasoned professional. You are not sure on vendors and want recommendations, maybe you have some design questions and ideas you want to go over throughout the planning process. Starting at  6 months before the wedding date,  

PARTIAL PLANNING TIMELINE:  9 MONTHS PRIOR TO WEDDING DATE

 Partial Planning includes:

• Four virtual or in person meetings

• Provide vendor recommendations and assist with booking them 

• Vendor management 

• Rental item management 

• Contract review 

• Setup  

  • Decor

  • Table scapes

  • Seating chart

• Budget oversight

• Planning checklist with to-do’s outlined

• Coordination with venue staff

• Management of all transportation logistics for guests and bridal party

• Run Rehearsal prior to wedding day

• Creation and distribution of event day timeline to all vendors and VIP’s

• Creation of floor plans for wedding day

• (2) Event Assistants on site

• 12 hours onsite wedding day

• Execute event day according to timeline and ensure all vendors are accounted for

• Oversee breakdown of event and ensure all personal items are returned to client

• travel within 50 mile radius of Santa Cruz County 

Kind words from past clients

We have coordinated/ planned over 50 weddings!

“We hired Catherine for month-of-wedding coordination, and I can't imagine our wedding without her. We hosted a multi-location wedding in Carmel with our ceremony and reception taking place in two different locations, and our ceremony taking place on the beach. Hosting a wedding in a public space can be tricky but Catherine executed every detail of the ceremony flawlessly, and ensured our space and guests felt like we were the only ones at the beach. At our reception Catherine was critical to ensuring we stuck to our timeline; she somehow would appear to help us navigate whatever was next in during our special day. From start to finish, and getting all our decor and special items back home with us Catherine thought of every detail. Catherine was truly phenomenal at what she does, she is detail oriented, communicative, and her calm and fun demeanor is just the cherry on top. We can't recommend her enough if you are looking for someone to make your wedding day spectacular and eliminating all your worries so you can enjoy your day.” Briana + Nikko